Hollywood City deed records are public documents filed with the Broward County Records Division in Florida. These records show who owns a property, when it was sold, and what kind of deed was used to transfer it.
Anyone can search Hollywood City deed records online through the county clerk official records portal or visit the office in person for certified copies. The records cover warranty deeds, quitclaim deeds, grantor grantee transfers, and many other property history documents tied to Hollywood parcels.
Where Hollywood City Deed Records Are Filed
Hollywood sits inside Broward County, so all deed records for properties within the city limits are filed and stored at the county level. The city government does not hold the original deed files. Instead, the Broward County Records, Taxes and Treasury Division manages the official records index, scanned deed images, and certified copy services for Hollywood parcels.
Broward County Official Records Office
The Broward County Records Division serves as the main custodian for Hollywood City deed records. Their office is located in the Broward County Government Center in Fort Lauderdale. Residents and title professionals use this office for in-person requests, certified copies, and recording new instruments.
Office contact details:
- Office: Broward County Records, Taxes and Treasury Division
- Address: 115 South Andrews Avenue, Fort Lauderdale, FL 33301
- Phone: (954) 357-7266
- Hours: Monday through Friday, 8:00 AM to 5:00 PM
- Website: https://www.broward.org/RecordsTaxesTreasury/Records/pages/default.aspx
Florida Statewide Records Portal
The MyFloridaCounty official records portal links every county clerk system in the state. Users searching Hollywood City deed records can use this jump page to reach the Broward County search portal directly. It also helps users confirm which county handles a specific Florida property.
Statewide portal link: https://www.myfloridacounty.com/official_records/index.html
How to Search Hollywood City Deed Records Online
Searching Hollywood City deed records online takes only a few minutes when you know what to look for. The Broward County search portal lets you look up deeds by name, parcel number, recording date, or document type. Following a clear step-by-step process helps you avoid wrong matches and missing records.
Step 1: Open the Broward County Records Search
Go to the Broward County Records Division official page at https://www.broward.org/RecordsTaxesTreasury/Records/pages/default.aspx. Click the official records search link to open the public search portal. This portal lets you run name-based and parcel-based lookups for any Hollywood property.
Step 2: Pick the Right Search Type
The portal gives you several search options. Each one fits a different need. Pick the type that matches your information. The most common choices for Hollywood City deed records are:
- Grantor search: finds people who sold or gave away a property
- Grantee search: finds people who bought or received a property
- Parcel number search: finds records tied to a specific property ID number
- Recording number search: finds a single record using its book and page number
- Legal description search: finds records tied to the lot, block, or subdivision
Step 3: Enter the Owner Name or Parcel Number
Type the full name of the owner as it appears on past records. If you know the parcel ID number from the Broward County Property Appraiser site, type that instead. Use short date ranges when you know the rough transfer period. Short ranges return fewer false matches and save time.
Step 4: Review the Result List
The portal shows a list of records that match your search. Each row shows the document type, recording date, grantor name, grantee name, and the book and page number. Click any record to open the scanned deed image or the index entry.
Step 5: View or Request a Copy
Most Hollywood City deed records appear as scanned images you can view for free. If you need a certified copy for a closing, court case, or title transfer, use the certified copy request option. Fees and processing times apply to certified copies and printed copies of full images.
Florida Deed Types Found in Hollywood Records
Florida law allows several deed types, and each shows up in the Broward County index. The deed type tells you what kind of ownership transfer happened and what kind of title protection the buyer received.
Florida Warranty Deed
A Florida warranty deed is the most common deed used in regular home sales. The seller promises that the title is clear and agrees to pay for any past title problems. Title insurers and lenders usually require a warranty deed for financed purchases.
Florida Quitclaim Deed
A Florida quitclaim deed transfers whatever interest the seller has without any promise of clear title. Quitclaim deeds often appear in family transfers, divorce settlements, or adding or removing a spouse from a deed. They offer the weakest buyer protection.
Special Purpose Deeds
Special purpose deeds cover narrow situations like estate transfers, tax sales, or court-ordered transfers. These records still show up in the same Broward County index under their own document type codes. Knowing the document type helps you sort results faster.
Common deed and document types found in Hollywood City records:
| Document Type | Use Case |
|---|---|
| Warranty Deed | Standard home sale with title guarantee |
| Quitclaim Deed | Family transfer, divorce, or interest release |
| Special Warranty Deed | Commercial sale with limited title guarantee |
| Trustee’s Deed | Transfer from a trust or estate sale |
| Tax Deed | Sale after property tax default |
| Life Estate Deed | Transfer with lifetime use rights |
Florida Laws That Govern Hollywood City Deed Records
Florida statutes set the rules for how Hollywood City deed records are recorded, indexed, and made public. Three main chapters cover most of what you need to know.
Florida Statute Chapter 695
Chapter 695 of the Florida Statutes covers recording requirements, deed form rules, and signature standards. Recording a deed makes it part of the official public record and gives notice to other parties. The statute also defines what makes a deed valid for recording in any Florida county, including Broward.
Florida Statute Section 28.222
Section 28.222 gives county clerks the duty to record official documents and maintain the official records index. This is the legal basis for the Broward County clerk to maintain Hollywood City deed records. The section also sets standards for electronic recording and certified copies.
Florida Statute Chapter 119
Chapter 119 is Florida’s Public Records Act. It declares that official records are open for public review with limited exceptions. This law gives every person the right to search, view, and copy Hollywood City deed records. Some records may have redactions for personal information under section 119.071.
Recording Number and Book and Page System
Older Broward County records use a book and page numbering system. Newer records use a single recording number. Both systems help you find a specific deed in the index. Knowing how each system works speeds up searches.
Florida Book and Page Records
Before digital indexing, Florida counties stored deeds in large bound books. Each deed received a book number and a page number. Many of these books have been scanned and added to the online index. The Broward portal keeps the old book and page reference so users can still pull older deeds.
Florida Recording Number Search
Modern instruments receive a single recording number when filed. This number shows up on the top right of the deed and on every index entry. Using the recording number is the fastest way to find one specific deed without sorting through other matches.
Documentary Stamp Tax and Hollywood Deeds
Florida charges a documentary stamp tax on most deeds at the time of recording. The amount is based on the sale price and helps fund state programs. The tax amount shows up on the deed and in the official records index.
How Documentary Stamp Tax Works
The current Florida documentary stamp tax rate for deeds is $0.70 per $100 of the consideration price for Miami-Dade County and $0.60 per $100 for other counties. Broward County applies the standard $0.60 per $100 rate. The tax is paid when the deed is recorded and appears on the official document copy.
Why the Tax Matters for Records Users
The documentary stamp tax amount confirms the recorded sale price on a deed. Buyers, sellers, and title researchers use this number to verify past transactions and check property history. If a deed shows no documentary stamps, the transfer may have been a $0 gift or an inheritance that was exempt.
How to Get a Certified Copy of a Hollywood City Deed
A regular copy of a deed works for research. A certified copy is needed for legal filings, closings, and court cases. The certified copy has an official stamp from the Broward County Records Division that proves the copy is a true record.
In-Person Certified Copy Request
Visit the Broward County Government Center at 115 South Andrews Avenue, Fort Lauderdale, FL 33301. Bring the document number, recording date, or party names. Pay the certified copy fee at the records counter and receive your copy the same day in most cases.
Online Certified Copy Request
Some records can be ordered online through the Broward County portal. The online request lets you pay the fee by card and receive a digital certified copy or a mailed paper copy. Processing times for mailed certified copies depend on the office workload and shipping method.
What to Bring for a Walk-In Request
Helpful items for a smooth walk-in request at the Broward County records counter:
- Recording number or book and page number
- Full grantor or grantee name
- Recording date range if number is not known
- Parcel ID number from the Property Appraiser site
- Photo ID for the person picking up the record
- Payment for the certified copy fee
Hollywood City Property Research Tools
Deed records tell part of the story. Tax records, building permits, and planning files round out the full property history. The City of Hollywood keeps permits and zoning data on its own pages.
City of Hollywood Building Division
The Hollywood Building Division tracks permits for new construction, renovations, and code compliance. Permit history can show when a property was built, expanded, or repaired. This data pairs well with deed records to confirm property history.
Building Division page: https://www.hollywoodfl.org/106/Building-Division
City of Hollywood Planning Division
The Hollywood Planning Division holds zoning maps, future land use plans, and annexation history. These files help when a Hollywood property changed zoning, was split into smaller parcels, or was part of an annexation. Planning files help explain why an address or legal description changed over time.
Planning Division page: https://www.hollywoodfl.org/108/Planning-Division
Broward County Property Appraiser
The Broward County Property Appraiser site provides parcel ID numbers, assessed values, ownership snapshots, and tax bill history. The appraiser data confirms who pays property tax and shows the parcel ID you need to run a faster deed search.
Florida Chain of Title Search
A chain of title search traces every owner of a property from the current owner back through past owners. This is a common step before a closing, a refinance, or a title insurance policy. The chain of title relies on the same Hollywood City deed records found in the Broward County portal.
How Title Searchers Use Deed Records
Title searchers start at the current owner and pull each deed in reverse order. They check for breaks in the chain, missing documents, or unsatisfied liens. Each deed must connect to the next owner for the chain to be unbroken.
Title Defects Found in Deed Chains
Common issues found during a Hollywood chain of title search include misspelled names, missing middle initials, outdated legal descriptions, and unrecorded releases. These defects can slow a closing and may need a corrective deed before the sale can move forward.
Florida Tax Deed Sale Records in Hollywood
When a property owner falls behind on property taxes, the parcel can be sold at a Florida tax deed auction. These auctions are run by the Broward County Clerk or Tax Collector. Tax deed sale records also show up in the same official records index.
What Tax Deed Records Show
Tax deed records show the original owner, the amount of back taxes, the winning bidder, and the final sale price. These records help researchers track how a Hollywood property moved through the tax sale process. They also help former owners check the status of older tax cases.
Researching Tax Deed History
Tax deed history can be checked through the Broward County Tax Collector and the official records index. The Florida Department of Revenue also publishes statewide tax sale data through its local officials directory. Combining these sources gives a full picture of the tax status of a Hollywood parcel.
Tips for Faster Hollywood City Deed Records Searches
Small habits save a lot of time when searching Hollywood City deed records. Most search delays come from spelling errors, wrong date ranges, or missing parcel data. The tips below help you avoid those common problems.
Use Multiple Search Angles
Names can be spelled in different ways across decades of records. If a name search returns no results, try the parcel ID or the legal description. Using two or three search angles helps you cover gaps in the index.
Keep Search Date Ranges Short
Short date ranges return smaller result lists. You get fewer false matches and find the right record faster. If you do not know the date, start with a one-year window and expand as needed.
Save Successful Search Details
Record the recording number, book and page, and document type for each record you find. Future searches and title work will move faster when you have those details on hand. This habit also helps when requesting certified copies later.
Common Problems When Searching Hollywood City Deed Records
Even with a strong search process, users sometimes hit roadblocks. The problems below are the most common. Each one has a simple fix that brings the search back on track.
Missing or Redacted Images
Older Hollywood deeds may have poor image quality or partial redactions for personal data. Re-requesting the record with the book and page number often pulls a cleaner copy from the microfilm archive.
Name Changes and Title Transfers
Marriages, divorces, and estate transfers create name changes that affect deed searches. Try past names, prefixes like Mrs., and trust names to widen the search. The Property Appraiser site can confirm the name on file at a given date.
Unrecorded Documents
Private transfers between family members are sometimes never recorded. Unrecorded documents do not appear in the Broward County index. A title search can flag this gap so the parties can record the missing deed and clear the chain.
Hollywood City Deed Records and Florida Recording Requirements
Recording a deed in Florida is not automatic. The signed deed must meet Florida recording requirements and be submitted to the county clerk. The clerk reviews the deed and adds it to the official records index.
Signature and Witness Standards
Florida requires the grantor’s signature on every deed. Most deeds also need two witness signatures and a notarized acknowledgment. Missing signatures or notary seals can cause the clerk to reject the deed before recording.
Marginal Requirements for Recording
Deeds must have margins of at least one inch on each side of the page. The first page must show the return address, the document title, and the parcel ID. Deeds that fail these marginal standards are returned without recording.
eRecording for Hollywood Deeds
Broward County accepts electronic recording through approved eRecording vendors. eRecording cuts mailing time and lets users receive a confirmation email after the deed is recorded. Most title agents and law firms use this method for fast closings.
Broward County Clerk of Court and Official Records
The Broward County Clerk of Court also handles some court records tied to property, such as foreclosure filings, partition actions, and quiet title suits. These records cross-reference the same Hollywood parcels and sometimes explain gaps in the deed chain.
Florida Clerk of Court Records
Court records can confirm liens, judgments, and pending cases tied to a Hollywood parcel. Searching the clerk court docket alongside the deed index gives a full picture of the legal state of the property.
Clerk Association Resources
The Florida Clerks of Court Association at https://www.flclerks.com/ helps users find the right county office. The site lists contact details for every Florida county clerk and links to their online search portals. This is a quick way to find the right office when you work in many counties.
Frequently Asked Questions About Hollywood City Deed Records
Hollywood City deed records cover property transfers, ownership history, and title data for every parcel in the city. Below are the most common questions that come up when residents, buyers, and researchers look for these records. Each answer gives a clear path to the right office, fee, or search step.
Are Hollywood City deed records public?
Yes. Hollywood City deed records are public under Florida law. Chapter 119 of the Florida Statutes gives every person the right to view and copy public records. The Broward County Records Division provides online search access and in-person review at the Government Center. Some personal data may be redacted under section 119.071.
How much does a certified copy of a Hollywood deed cost?
Certified copy fees are set by Florida statute and vary slightly by document type. Broward County charges a base fee per certified page plus a small service charge. The current fee schedule is listed on the Broward County Records Division page. Certified copies are needed for closings, court filings, and title insurance.
Can I search Hollywood deed records by address?
Direct address search is limited. The fastest method is to look up the parcel ID on the Broward County Property Appraiser site, then run the parcel ID through the official records portal. This approach returns every recorded instrument tied to that Hollywood property.
What is the difference between a warranty deed and a quitclaim deed?
A warranty deed provides a full title guarantee. The seller promises the title is clear and will cover past problems. A quitclaim deed transfers only the seller’s current interest with no guarantees. Quitclaim deeds are common in family transfers but offer weaker buyer protection.
How do I find the recording number for a Hollywood deed?
The recording number appears on the top right of the deed. If you do not have the deed, search the Broward County portal by grantor name, grantee name, or parcel ID. The result list shows the recording number, book and page, and document type for each match.
What is a documentary stamp tax and where does it appear?
A documentary stamp tax is a Florida tax charged on the recorded consideration price of a deed. The tax appears on the deed itself and in the official records index. Broward County uses the standard Florida rate outside Miami-Dade. The stamp amount helps confirm the recorded sale price.
How long does it take to record a deed in Broward County?
Standard paper recordings take several business days to index after they are received. eRecording submissions through approved vendors are usually indexed within one or two business days. Recording volume can slow down the process around peak closing seasons.